​​​​​​​​​​​​The Board of Education offers flexible recreational and meeting space rentals to community groups for private, non-profit, and commercial purposes.

The availability of school facilities varies and rental use must not impact the delivery of Kindergarten to Grade 12 programs. School and other District programs have first priority in the use of facilities. Rental bookings are only arranged for the current school year and are not available during vacation periods (winter, summer, and spring break) or on professional development days and statutory holidays. A full list of District-wide closures is available in the left menu. 

​Elementary school facilities are available on weekdays after 5:30 p.m. and all day on weekends. Secondary school facilities are available on Fridays after 5:30pm and all day on weekends. An additional fee is charged on weekends for custodial services.​

If you would like to rent a space, please fill out the Facilities Rental Application Form. Please see our current rates on the Rentals page in the left menu.

A Rental Agreement will be provided upon approval and the signed agreement, payment and proof of liability insurance are due within 7 days of booking. Please review our Rental Term​s & Conditions​ prior to submitting a booking request.

Field rentals are available for booking through North Vancouver Recreation and Culture (NVRC), HERE.

Other outdoor spaces such as basketball courts, sport enclosures and playground spaces on school property cannot be booked. These amenities are available for community use outside of school hours.

Please Note: Commercial coaching on school grounds, including courts, enclosures and covered areas is prohibited. Coaching is only allowed on school fields with the appropriate rental contract.

Questions?

If you have questions or for more information, please contact:
SD44 Rentals
Email: rentals@sd44.ca
Phone: 604-903-4611

2024-2025 Rental Requests

We are currently accepting rental requests for the period from Monday September 16, 2024 until Friday June 13, 2025. 

All district wide closure dates (as listed on our website) and school use dates will be automatically excluded from contracts. In addition, school and school district events have priority and may cause rental disruption or changes to issued contracts as the school year progresses.

Please note that facility rentals are not available during school closure periods (Winter, Spring and Summer break and all district wide closures and holidays).

Returning Individuals and Groups

Individuals and Groups with re-occurring rentals over a period greater than 3 months in duration that would like to return for the upcoming school year exactly as scheduled during the previous school year are asked to email their request to return to rentals@sd44.ca by June 30, 2024. This request must include this year's contract number and requested start and end dates (between September 16, 2024 and June 13, 2025).

Please note that contracts will now be issued Sept – Dec, Jan – March, April –June. For contracts currently spanning the entire year, they will be automatically broken up. This is to more easily accommodate changes to schedules as the school year progresses.

Returning renters that are requesting schedule adjustments including a new day/time, time extension or a change of location must submit a new facility rental application. These will be processed in accordance with the timeline below.

New Requests

Individuals and groups that would like to request a facility rental for the upcoming school year (either specific dates or to begin a new re-occurring rental) can submit a facility rental application to  rentals@sd44.ca. These will be processed in accordance with the timeline below.

Please note that gymnasiums are rented in minimum 2 hours blocks, with the exception of rentals beginning at 8:30pm which can be 1 hour or 1.5 hours in duration. Other room types have a minimum 1 hour duration.

After School Programs

Approved after school programming that is facilitated and supervised by external individuals or organizations are required to have a rental agreement and insurance in place with the school district.  

After school programs are based on the needs of the school and are to be run for students of that school only. Programs are approved and coordinated by individual schools directly, with paperwork being issued by the district once programs are decided upon.

Rental rates for after school programs are based on our published rate schedule and are bound by the same terms as all community rentals. A signed contract, payment and insurance must be in place prior to the program starting.

Processing Timelines

Prior to accessing any school facilities, all individuals and groups must:

• Have a signed Facility Rental Agreement in place prior to accessing any school spaces.
  
• Provide proof of liability insurance of $5 million per occurrence naming The Board of Education of School District No. 44 (North Vancouver) as an additional insured. Insurance can be obtained from your local insurance provider or at eventpolicy.ca.
  
• Submit full payment for the rental
• If there is intent to serve alcohol, renters are required to disclose this intent in their facility rental application, and then follow the process for obtaining permission and appropriate licenses as indicated on the left side of this page. In addition to full payment of the rental contract, a deposit equal to 50% of the total rental contract is applicable. Renters must also provide proof of liability insurance as detailed above with the addition of host liquor liability.

In addition, the group organizer is responsible for:

• Ensuring that all participants are supervised while in the facility
• Ensuring that the group abides by all facility and School District rules, policies and procedures as outlined in the Facility Rental Agreement Terms and Conditions
• Ensuring that the group adheres to Municipal and Provincial regulations and bylaws
• Understanding that there is no buffer time between scheduled groups, and ensuring that the group enters and exits the space at the contracted time
• Ensuring that the group only uses the spaces as outlined on the Facility Rental Agreement
  

Cheakamus Centre - The Natural Place to Meet

Cheakamus Centre, home of the North Vancouver Outdoor School, is pleased to provide year-round rental access to unique venues and accommodations for nature-inspired meetings, retreats, and celebrations.  Situated on 420 acres of ecological reserve in the Cheakamus River Valley near Squamish, BC, this magical setting inspires reflection, understanding, and connection to the natural world.  Whether it's a milestone celebration event with exceptional catering, a corporate team-building activity led by our experienced staff, or a private retreat with self-guided programming, we ensure guests a memorable and seamless experience.  Cheakamus Centre can accommodate groups of up to 300 people.

For more information about booking your next meeting or event at the Cheakamus Centre, please link here.  Find sample menus, room layouts, accommodations, photo galleries, and FAQs about Rentals at the Cheakamus Centre.

Proceeds from facility-rentals support our environmental education and leadership programs for children and youth. 

 

 

Questions and Answers about Rentals

Q. What school facilities are available for rent?
A. To find a school in a specific area, please use our School Locator Tool. 

Q. What times can I request?
A. School facility availability varies and rental use must not impact the delivery of the North Vancouver School District's educational programs. School and other District programs have first priority of the facilities. School space is not rented during vacation periods (winter, summer, and spring break). A full list of District-wide closures is available on our Rentals page in the left menu. Elementary school facilities are available on weekdays after 5:30 p.m. and all day on weekends. Secondary school facilities are available on Fridays after 5:30pm and all day on weekends. An additional fee is charged on weekends for custodial services.​

Q. Are parts of the Education Services Centre on Lonsdale available for rent?
A.  At this time, the Education Services Centre is not available for rental.

Q. Is the BlueShore Financial Environmental Learning Centre at Brackendale (near Squamish) available for rent?
A. Yes, please find more information here.

Q. Do all school facilities cost the same rate?
A. The fees vary depending on the venue, group classification, and custodial time, if required. A full Fee Schedule is available on the Rentals page in the left menu.

An additional fee for custodial services is charged on weekends and at the discretion of the rentals office. This fee is to ensure that there is a school district representative on site to provide opening and closing services and cleaning as required. Please see our posted rental rates for current fees.

Q. Can we rent a classroom space?
A. Classroom space may be available in secondary schools and can be requested on the Facility Rental Application.

Q. Can we rent a space to play floor hockey?
A. At this time, we are not currently​ not accepting new floor hockey rentals.

Q. Can we film on school property?
A. We do our best to accommodate filming requests. Please note we are unable to accommodate filming while school is in session.  Please provide details of your request in the Rental Application Form. A signed contract is required prior to any filming at any location. Should you wish to visit a school to assess suitability for filming, an advance appointment is required to be coordinated through our rentals office. Please do not visit the school without an appointment.

Q. Can we use school equipment?
A. Equipment is not included in the rentals. However, some schools may allow the use of specific sporting equipment in gymnasiums such as volleyball nets and stanchions, indoor nets, or the use of chairs and tables. Should the requested equipment be available, it must be pre-arranged and included on the rental agreement. Fees may apply. Please see our published rates for current equipment fees.

Q. Can we rent school fields?
A. Field rental and use is coordinated through the North Vancouver Recreation Commission under a Joint Use Agreement that delineates hours of use between the school and the community.

Q. If I have a question about my Rentals Application or Agreement, what should I do?
A.  Please direct all rentals related inquiries to rentals@sd44.ca.

Q. How long will it take before my request is approved?
A. The Facilities Department makes an effort to review rental requests within seven business days.

Q. Why do you need to know how many participants?
A. Our on-site staff must know how many people will be entering the building. This information is also required for reports to the Ministry of Education.

Q. Do I need general liability insurance and how much does it cost?
A. Renters must arrange their own general liability insurance of $5 million naming The Board of Education of School district No. 44 (North Vancouver) as an additional insured. Insurance can be obtained from your local insurance provider or at eventpolicy.ca.

Q. Do you rent facilities for birthday parties?
A. Yes, we do. The rental fees are for facility space only and do not include equipment, decorations, set up, or any associated party services. Custodial fees may also apply.

Q. What are the requirements and responsibilities of renters?
A. Adequate supervision is essential and all persons renting schools are required to give this careful attention.  Renters must carry appropriate insurance coverage and be prepared to pay for any loss and/or damage caused by individuals who attend or gain access through the rental. Please see Policy 801: Community Use and Rental of Facilities.

All persons renting school facilities are required to agree to hold the Board of Education harmless from all and any liability resulting from bodily injury and damage to property.

Renters must obey all reasonable direction of the School Board employee in charge of the school building at that time.

Q. Can we advertise through the school or attach posters outside the school building?
A. No advertising may be done through the school nor can advertising be attached to the outside of the school building.

Q. Can we smoke in the rented space?
A. All schools in British Columbia are tobacco-free. The ban applies to school property at all times, regardless of whether or not school is in session. For more information about the BC Tobacco Control Act, please see the Ministry of Health's website, Tobacco-Free Schools, and Policy 804: Smoking on Board Premises. The BC Tobacco and Vapour​ Products Control Act comes into force on September 1, 2016.

Q. Can we drink alcohol in the rented space?
A.  Alcoholic beverages are not permitted without the written approval of the Secretary Treasurer. Information on this process and a full list of requirements for events with alcohol is available on our rentals page on the left menu. The groups submitting requests in writing must comply with B.C. laws and obtain the appropriate liquor license. Additional information is available through the BC Ministry of Justice Liquor Control and Licensing Branch.

Q. Can we sell food in the rented space?
A. A food permit is required to sell food in school spaces.  Please see the Vancouver Coastal Health website for more information about regulatory requirements to offer food services.

Q. Can we leave items at the school facility and arrange for next-day pickup?

A. All items must be removed from the facilities at the end of the rental period as specified in the rental agreement. The Board will not be responsible for any property left on the school premises.

Q. Who do we contact on weekends if we have an urgent matter relating to our facility rental in the North Vancouver School District?
A. Please contact Roger Stangl, Custodial Services Manager, 778-772-1511.